Bylaws
The bylaws are the rules the corporation runs by. They were adopted by the initial Board of Directors in 2021 and amended once, in 2022. Published in full.
Name, status and purpose
Inclusive Ski Touring is a nonprofit corporation organized and operated exclusively for charitable and educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code. Our purpose is to make backcountry and uphill skiing and splitboarding accessible to people who face financial, equipment or social barriers to entry, and to provide education that allows them to participate safely.
Board of Directors
The corporation is governed by a Board of Directors of between three and seven members. Directors are elected by the Board and each serves a two-year term. A quorum for the transaction of business is 75% of the directors then in office, and the affirmative vote of a majority of directors present at a properly called meeting with a quorum present is the act of the Board.
The Board meets regularly and may hold special meetings called by the President or by any two directors. Directors may participate by telephone or video conference, and may vote by proxy where the proxy is in writing. A director may be removed by a vote of the Board.
The Board may establish committees, and the committees currently established are Marketing, Finance, and Grants and Fundraising.
Officers
The officers of the Board are a President, a Secretary and a Treasurer, elected by the Board. One person may not hold the offices of President and Treasurer at the same time. The current officers are listed on Meet the Team.
Membership
The corporation has no voting members. Supporters who purchase a membership through our store are supporters rather than members in the corporate sense, and hold no voting rights and no rights of governance.
Fiscal year and books
The Board keeps complete books and records of account, minutes of the proceedings of the Board and its committees, and a record of the names and addresses of its directors.
The fiscal year of the corporation runs from July 1 to June 30.
Article IX of the bylaws as originally adopted stated a January to December fiscal year. Our financial statements and our Form 990 use a July to June year ending June 30, which is the correct one. The Board is amending Article IX to match at its next meeting, and this page will be updated with the amendment date once it is.
Conflict of interest
The Board has adopted a separate Conflict of Interest Policy, which forms part of these bylaws by reference.
Code of ethics and whistleblower policy
Directors, officers, staff and volunteers are expected to act with honesty and integrity and in the best interests of the corporation. Anyone who in good faith reports a suspected violation of law or policy is protected from retaliation, and no person who makes such a report may be dismissed, penalized or disadvantaged for having done so. Reports may be made to any officer of the Board.
Indemnification
The corporation indemnifies its directors and officers against liability arising from their service, to the fullest extent permitted by Maine law, and may purchase insurance for that purpose.
Dissolution
Upon dissolution, the assets of the corporation are distributed for one or more exempt purposes within the meaning of Section 501(c)(3), or to a federal, state or local government for a public purpose. No part of the assets may be distributed to any director, officer or private person.
Amending the bylaws
These bylaws may be amended by the Board of Directors. Article IV Section 6b was amended on December 15, 2022.
Execution of instruments
Instruments relating to real property are executed by the President, the Secretary or the Treasurer. All other instruments are executed by the President, unless the Board specifically authorizes another officer.